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Email Signatures and Disclaimers for Microsoft Exchange

ExSign is a smart email signature management solution that allows Microsoft Exchange administrators to stamp all outgoing emails with professional signatures and disclaimers. With ExSign you can centrally add signatures and disclaimers to a web portal and based on pre-defined rules let ExSign decide which signatures and disclaimers to stamp on all outgoing emails.

One Place for All Your Signatures

Web Based Tool

Powerful browser accessible self-served email signature solution.

Multi Level Access

Fine-grained access control through multiple user levels.

Bilingual Interface

Central interface available in two international languages English and Arabic.

Reporting and Analytics

Extensive reports and insights for analyzing signature data.

Ready to Use Templates

Ease of signature deployment with easy-to-use pre-defined templates.

Separate Rules for Signatures and Disclaimers

Distinct rules for signatures and disclaimers.

Manage All Signatures Centrally

Allow users to add signatures and disclaimers to a central interface. Enable global administrators to gain a bird's-eye view of all the rules and signatures across multiple Exchange environments in one place and administer them accordingly.

User Profiles Pulled Directly from Active Directory

Stay accurate with user profiles pulled directly from Active Directory. Information pulled directly from Active Directory guarantees accurate contact details on all outgoing emails. Use all Active Directory attributes including custom attributes. Pull user photos from the thumbnail attribute.

Want to See How ExSign Works?

The best way to see how ExSign works is to take it for a test drive. Download and install a trial version on Windows servers and experience it’s working in real time.

Multi-tenant and Multi-server Exchange Environments

Ensure full segregation of user signatures based on exclusive Exchange environments, organizational units (OU) within Exchange sites and UPN suffixes. Capable of supporting organizations of all sizes including organizations with multiple mailbox servers configured in DAG.

Always Highly Available

Always remain highly available with stamping from all mailbox servers. The ExSign Transport Agent is installed on all the Exchange mailbox servers in an Exchange environment, enabling stamping from each mailbox server. This ensures high availability in case of failure. If a mailbox server goes down, the stamping process ensues unabated from the other mailbox servers.

Delve into details. Learn what ExSign can do for you.

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Sent Items Update

See signatures and disclaimers in the sent items folder after emails have been sent out. Normally users cannot see signatures and disclaimers when emails are being dispatched and don’t know how they look. With ExSign experience how they look with the sent items update feature.

Time Based Rules

Define time intervals as conditions for your rules. These conditions will determine when to add signatures to emails sent by your organization. Time intervals can be specified in days, active hours, or date ranges.

Three Different Formats

HTML

RICH TEXT

PLAIN TEXT

Why ExSign?

There are plenty of good reasons to use ExSign for your email signatures. The most important ones are:

Central Management

In large corporations where there are thousands of employees, it becomes difficult for an Exchange administrator to visit each employee's desk to setup new signatures. It not only increases the admins overhead but also results in tons of hours in wasted employee time. ExSign makes signature management easy with full control from one central location. You can define central rules for signatures and disclaimers and based on these rules let ExSign decide which signatures to add to which email.

Consistency

Not all employees are same. Some may manage to add professional looking signatures and disclaimers to their outgoing email but others may not. They may stamp hideous signatures to their email. They may distort images and logos and may become inconsistent with fonts and color. In an organization with hundreds of employees and each with its own signature style, inconsistency is hard to curb. With pre-defined rules ExSign helps in maintaining consistency across all sections of the employee chain. With ExSign you can ensure that everyone in your company uses the same signature and disclaimer.

Most Devices Supported

There are many email clients out there. Senders may have different devices, different clients or even different smartphones. Client-side signatures may create problems as different clients may have different restrictions. As ExSign deploys server-side rules it lets you add professional signatures and legal disclaimers to all employee emails sent from most major devices including mobiles, tablets, Android and iOS.

Try your hands on ExSign.

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