Why Do You Need Email Disclaimers?
Fulfill Regulatory Requirements
Reinforce compliance by clearly communicating required notices, legal boundaries, and policy obligations that differ from one sector to another - especially in regulated industries.
Meet regulatory disclosure requirements by including specific statements in all written communications. Make sure these disclosures appear consistently and automatically across:
Limit Liability
Limit your company’s legal liability by clearly stating that information in the email shouldn’t be relied upon as legal, financial, or contractual advice.
Clarify what your organization is and is not responsible for in its email communication. Reduce legal exposure by:
Strengthen Professionalism
Ensure every message your organization sends looks consistent, intentional, and aligned with your brand and policies - building trust with recipients.
Elevate the credibility of your communication by:
Types of Email Disclaimers
Warn unintended recipients, protect proprietary content, or clarify the sender’s intentions. Explore the various types of disclaimers commonly used across regulated industries.
Confidentiality Disclaimer
This email and any attachments contain confidential information intended only for the named recipient. If you are not the intended recipient, please do not read, copy, use, or disclose this communication. Instead, notify the sender immediately and delete the message from your system. Any unauthorized use or distribution of this email is strictly prohibited.
Virus Transmission Disclaimer
While this email and any attachments have been checked for viruses, malware, and other harmful components, the organization does not accept responsibility for any damage caused by such threats. Recipients are advised to perform their own security checks before opening attachments or links.
Environmental Disclaimer
Please consider the environment before printing this email. Print only if necessary to help reduce paper waste and support sustainability efforts.
Non-Binding Disclaimer
The information contained in this email does not constitute a contract, agreement, or legally binding commitment. Any obligations or commitments must be confirmed through formally executed documents or authorized channels.
Health Advice Disclaimer
The content of this email is for informational purposes only and is not intended as medical advice. It should not be used to diagnose, treat, or prevent any medical condition. Always consult a qualified healthcare professional for personal medical guidance.
GDPR Compliant Disclaimer
This email and any attachments may contain personal data protected under the EU General Data Protection Regulation (GDPR). The information is intended solely for the named recipient(s). If you are not the intended recipient, please do not read, copy, or use this email and notify the sender immediately. Any unauthorized processing, disclosure, or retention of personal data is strictly prohibited.
Why ExSign Email Disclaimer Software?
Manually inserting disclaimers can lead to inconsistencies across your emails. With ExSign email disclaimer solution, disclaimers are applied automatically, reducing the risk of human error and ensuring that all company-wide legal notices remain consistent, regardless of the device or email client your employees use.